Office of County Commissioners

Gillette, WY

July 16, 2002

The Campbell County Board of Commissioners met in regular session Tuesday, July 16, 2002. Chairman Mader called the meeting to order at 9:00 A.M. Pastor Clint Pickrel led in prayer and Chairman Mader led the Pledge of Allegiance.

Present were Janet K. Evans, Fred L. Oedekoven, Alan Weakly, Craig G. Mader, Commissioners; Susan F. Saunders, County Clerk; Mike Fuller, County Attorney, and Clint Beaver, Director of Administrative Services, absent from the meeting was Chris Knapp, Commissioner.

Commissioner Evans moved that the Board dispose of the appeal from the Personnel Committee by placing the position of Juvenile Probation Director in Pay Range 71. Commissioner Weakly seconded the motion. The Board was polled:

All Voted - Aye Carried.

The following consent agenda was presented:

MINUTES: Board of Commissioners Regular Meeting, July 2, 2002

CLASSIFICATION SPECIFICATIONS:

Juvenile Diversion Officer

Soccer Coordinator

HAND WARRANTS:

Campbell County Clerk Tax Account $ 129,300.32

Campco Federal Credit Union 11,549.80

Circuit Court of Campbell County 655.72

Wyoming Child Support Enforcement 567.31

Wyoming Employees Federal Credit Union 1,100.00

B & T Binders 2,999.00

U.S. Postmaster - Engineers 12.40

AIG Life Insurance Company 93.82

Blue Cross Blue Shield of Wyoming 5,356.91

CCCBT 67,843.34

CCEHBTA - Health 97,390.70

CCEHBTA - Dental 13,143.75

Delta Dental Plan of Wyoming 1,262.25

Wyoming Retirement System 9.49

Susan Cahill 220.00

Janet K. Evans 333.20

First National Bank - Visa 1,898.36

Wells Fargo Card Services, Inc. - Assessor 47.09

Wells Fargo Card Services, Inc. - Assessor 498.79

Wells Fargo Card Services, Inc. - Attorney 269.65

Wells Fargo Card Services, Inc. - Attorney 37.84

Wells Fargo Card Services, Inc. - Commissioners 35.00

Wells Fargo Card Services, Inc. - Commissioners 65.97

First Interstate Bank 38,885.00

Commissioner Oedekoven moved that the Board approve all items of the Consent Agenda as presented. Commissioner Evans seconded the motion. Commissioner Evans seconded the motion. The Board was polled:

All Voted - Aye Carried.

Commissioner Weakly excused himself from the meeting to attend another meeting.

Commissioner Evans moved that the Board approve the contract with the Wyoming Department of Family Services governing the 2001 Juvenile Accountability Incentive Block Grant. Commissioner Oedekoven seconded the motion. The Board was polled:

All Voted - Aye Carried.

Commissioner Oedekoven moved that the Board approve the final plat for the re-subdivision of Lot 6, Block 3 and Lot 4, Block 5, of Little Thunder Acres III Subdivision. Commissioner Evans seconded the motion. The Board was polled:

All Voted - Aye Carried.

Commissioner Oedekoven moved that the Board authorize the Department of Public Works to fill the two vacant positions, as requested. Commissioner Evans seconded the motion. The Board was polled:

All Voted - Aye Carried.

Commissioner Evans moved that the Board authorize the Children's Developmental Services to fill the vacant position, as requested. Commissioner Oedekoven seconded the motion. The Board was polled:

All Voted - Aye Carried.

Commissioner Evans moved that the Board authorize the County Attorney to fill the vacant position, as requested. Commissioner Oedekoven seconded the motion. The Board was polled:

All Voted - Aye Carried.

The Commissioners went into an executive session on personnel at 9:35 AM and reconvened into regular session at 9:55 AM.

Commissioner Weakly returned to the meeting.

Commissioner Evans moved that the Board approve the Petition for Formation of Freedom Hills Improvement and Service District and providing for an election date. Commissioner Weakly seconded the motion. The Board was polled:

Commissioner Oedekoven - Aye Commissioner Weakly- Aye

Commissioner Evans - Aye Chairman Mader - Abstained

Carried.

Commissioner Oedekoven moved that the Board remove Michael VonFlatern from the Airport Board and to declare a vacancy for the unexpired term. Commissioner Evans seconded the motion. The Board was polled:

All Voted - Aye Carried.

Chairman Mader read into the minutes the following amendments into the proposed budget for 2002-2003:

1. Increase One Percent Expenditure $6,935.00, Children's Center/Burlington Ditch Project.

2. Increase One Percent Cash Carryover $6,935

3. Increase General Fund Expenditure $3,501.00, Public Health - MCH Carryover

4. Increase General Fund Cash Carryover $3,501.00

5. Decrease General Fund Expenditure ($22,042.00) ,Public Health Salaries, Taxes, Benefits

6. Decrease General Fund Expenditure ($85,680.00), Public Health Salaries, Taxes, Benefits-- TANF

7. Increase General Fund Expenditure $32,081.00, Sheriff's Office - Salaries, Taxes, Benefits

8. Increase General Fund Expenditure $38,573.34, Grants -Sheriff's Office Salary, Taxes, Benefits

9. Increase General Fund Expenditure $250,000.00, Airport Capital Outlay - Airplane (Natrona County)

10. Increase General Fund Cash Carryover $159,516.00

11. Increase General Fund Expenditure $38,759.41, Grants - Sheriff's Office Salary, Taxes, Benefits

12. Increase General Fund Revenue $38,759.41, Grant Revenues

13. Decrease Parks & Rec. Revenue ($53,484.00), County Appropriation

14. Increase Fire Board Revenue $49,257, Grant Revenues

15. Decrease Fire Board Revenue ($49,257.00), Miscellaneous Donations

16. Decrease Cap. Fac. Tax Revenue ($3,158,882.05), Sales Tax Revenue

17. Increase Cap. Fac. Tax Revenue $2,679,562.05, Campus Foundation

18. Increase Cap. Fac. Tax. Cash Carryover $479,319.90.

Commissioner Oedekoven moved to approve the Budget Amendments for Campbell County Fiscal Year 2002-2003 as presented. Commissioner Evans seconded the motion. The Board was polled:

All Voted - Aye Carried.

Commissioner Evans moved that the Board approve the Final Budget for Fiscal Year 2002-2003 as presented. Commissioner Weakly seconded the motion. The Board was polled:

All Voted - Aye Carried.

FINAL ADOPTED BUDGET

FISCAL YEAR 2002-2003

11.00647872

Details of General Fund Requirements

County Commissioners - Executive $184,753 Information Technology Services $1,059,375

County Commissioners - Administrative $546,887 Emergency Management $224,700

County Commissioners - General County $3,093,450 County Juvenile Probation $394,186

County Commissioners - Capital Outlay $2,740,433 County Courthouse Custodian $398,773

County Clerk - Administrative $954,423 County Children's Center $3,056,490

County Clerk - Other County Costs $380,300 County Law Library $20,000

County Clerk - Elections $205,041 County Grants $3,896,009

County Treasurer - Administrative $749,094 Payment in Lieu of Taxes $371,900

County Assessor - Administrative $681,290 1% Optional Sales Tax $10,474,707

County Sheriff - Administrative $4,591,990 Capital Facilities Tax $10,699,954

County Sheriff - Detention Center $4,104,499 Municipal 1% Sales Tax-Joint Powers Brds. $3,645,784

County Sheriff - Animal Control $137,477 SCFM Fund $950,000

County Sheriff - Court Security $408,570 E-911 Equipment Fund $95,000

County Attorney $1,669,671

Planning & Building $80,521

Public Works - Administrative $911,689 ---------------

Public Works - Landfill $1,411,714

Public Works - Capital Construction $7,096,187 Total Other County Costs $35,286,878

County Coroner $78,277

County Extension Department $252,938

County District Court $652,113 Board of County Commissioners

County Road & Bridge $4,006,709 of Campbell County, Wyoming

Other General County Costs $35,286,878

---------------

Total Appropriations $70,224,905 By:______________________________________

Chairman

Attest:____________________________________

County Clerk

***The Weed & Pest mill assessment is a separate mill and is not included in the County General Mill of 11.00647872

Commissioner Evans moved that the Board approve the Budget Message for Fiscal Year 2002-2003 as presented. Commissioner Oedekoven seconded the motion. The Board was polled:

All Voted - Aye Carried.

W.S. 16-4-104(d) requires that an adopted budget be accompanied by a budget message in explanation of the budget, containing an outline of the proposed financial policies for the budget year, and a description of the important features of the budgetary plan. It must also include the reasons for changes from the previous year in appropriation and revenue items and explain any major changes in financial policy.

Fiscal Policies

Campbell County Government shall continue to be governed by the Fiscal Policies and Procedures Manual adopted by the Board of Commissioners on March 5, 1991, as subsequently amended by the Board.

The reimbursement rate for use of private vehicles for official business shall be $0.365/mile.

Reasons for Changes in Appropriations

The appropriations for FY 2002-03 have increased over the last Fiscal Year, largely due to the increased demand for services by the public, consistent with the economic and demographic growth within the county.

One item alone accounts for over $10 million in increased appropriation - the construction of the new Gillette Campus. This expenditure is funded from a voter-approved Capital Facilities Sales Tax.

The implementation of a market adjustment to employee salaries, a 4.4% cost of living adjustment, and a twenty-four percent increase in employee health insurance premiums will result in $4.7 million in increased spending in salaries, taxes, and benefits for FY 2002-2003.

Reasons for Changes in Revenue

While the ad valorem tax mill levy remains stable, a significant increase in assessed valuation, due to increased mineral production, is providing additional revenue to the county. Sale tax revenues are also trending upward. The capital facilities sales tax for the Gillette Campus Project also provides additional revenue.

Financial Policy

The adopted budget reflects a policy of providing all county offices, departments, and boards with the resources necessary to meet the increased demand for services. As an example, construction of additional vault space for the County Clerk's Office meets an urgent need within one of the historic functions of the Clerk. Employee salary increases were provided in order to be competitive in the labor market and maintain a stable workforce.

With the exception of the voter-approved new Gillette Campus, and the Library Annex in Wright, no new major programs or facilities are included. Maintaining the infrastructure already in place is a priority. Road projects are in the nature of re-construction, rather than expansion.

Commissioner Evans moved that the Board approve the Appropriation Resolution for Fiscal Year 2002-2003 as presented. Commissioner Oedekoven seconded the motion. The Board was polled:

All Voted - Aye Carried.

WHEREAS, the Board of County Commissioners held a public hearing on the proposed budget on July 15, 2002; and,

WHEREAS, following the public hearing certain alternatives and revisions were made in such proposed budget, all of which fully appears in the minutes of this Board.

NOW, THEREFORE, BE IT RESOLVED that pursuant to W.S. 16-4-111(a), the proposed budget for Campbell County, as amended, is adopted, with appropriations and narrative as attached.

GENERAL FUND

County Commissioners - Executive $ 184,753

County Commissioners - Administrative $ 546,887

County Commissioners - General County $ 3,093,450

County Commissioners - Capital Outlay $ 2,740,433

County Clerk - Administrative $ 954,423

County Clerk - Elections $ 205,041

County Clerk - Other County Costs $ 380,300

County Treasurer - Administrative $ 749,094

County Assessor - Administrative $ 681,290

County Sheriff - Administrative $ 4,591,990

County Sheriff - Detention Center $ 4,104,499

County Sheriff - Animal Control $ 137,477

County Sheriff - Court Security $ 408,570

County Attorney $ 1,669,671

Planning & Building $ 80,521

Public Works - Administrative $ 911,689

Public Works - Landfill $ 1,411,714

Public Works - Capital Construction $ 7,096,187

County Coroner $ 78,277

Cooperative Extension Service $ 252,938

Clerk of District Court $ 652,113

County Road & Bridge $ 4,006,709

County Information Technology $ 1,059,375

Emergency Management $ 224,700

County Juvenile Probation $ 394,186

County Courthouse Custodian $ 398,773

County Children's Center $ 3,056,490

County Law Library $ 20,000

County Grants $ 3,896,009

Payment in Lieu of Taxes $ 371,900

1% Optional Sales Tax $ 10,474,707

Capital Facilities Tax $ 10,699,954

Municipal 1% Sales Tax - Joint Powers Boards $ 3,645,784

SCFM Fund $ 950,000

E-911 Equipment Fund $ 95,000

Total General Fund Requirements $ 70,224,905

County Health Department $ 1,559,232

County Airport Board $ 1,247,026

County Fair Board $ 277,922

County Library Board $ 2,402,716

County Museum Board $ 406,550

County Parks & Recreation Board $ 4,061,751

County Weed & Pest Board $ 695,055

TOTAL BUDGET $ 80,875,157

Severability: If any provision of this resolution is held or deemed inoperative or unenforceable, the same shall not affect any other provision or directive which can be independently construed.

Commissioner Evans moved that the Board approve the Order Levying Requisite Taxes for Fiscal Year 2002-2003 as presented. Commissioner Oedekoven seconded the motion. The Board was polled:

All Voted - Aye Carried.

FISCAL YEAR 2002/2003

WHEREAS, on the 16 of July 2002, this Board adopted a County budget for the 2002-03 fiscal year ending June 30, 2003, for the following appropriations:

County General Fund $ 70,224,905

County Health Department $ 1,559,232

County Airport Board $ 1,247,026

County Fair Board $ 277,922

County Library Board $ 2,402,716

County Museum Board $ 406,550

County Parks & Recreation Board $ 4,061,751

County Weed & Pest Board $ 695,055

And WHEREAS, after deducting all other cash and estimated revenue, it is necessary that the following amount be raised by general taxation, and in order to raise such sums of money to provide for the County budgets, on a per line item basis and as a whole, it is necessary that levies be made for the 2002-2003 year ending June 30, 2003, as shown opposite each fund:

County General Fund $ 21,769,369

County Health Department $ 996,099

County Airport Board $ 490,911

County Fair Board $ 217,547

County Library Board $ 2,308,116

County Museum Board $ 247,709

County Parks & Recreation Board $ 2,182,561

County Weed & Pest Board $ 454,748

NOW, BE IT RESOLVED, by the Board of County Commissioners, Campbell County, Wyoming, that pursuant to W.S. 39-13-102(g), the foregoing levies be made for the 2002-2003 year ending June 30, 2003.

Severability: If any provision of this resolution is held or deemed inoperative or unenforceable, the same shall not affect any other provision or directive which can be independently construed.

PASSED, APPROVED AND ADOPTED this 16th day of July 2002.

Commissioner Oedekoven moved that the Board does not support the Coal Bed Methane Coalition Resolution 2002. Commissioner Evans seconded the motion. The Board was polled:

Commissioner Weakly - Nay Commissioner Evans - Aye

Commissioner Oedekoven - Aye Chairman Mader - Aye

Carried.

The Commissioners adjourned their regular meeting and went into deliberation for the Board of Equalization.

The next regular scheduled meeting of the Board of Commissioners will be Tuesday, August 6, 2002 at 9:00 A.M. in the Commissioners Chambers of the courthouse.

____________________________________ ______________________________

Susan F. Saunders, Clerk Craig G. Mader, Chairman

Board of County Commissioners Board of County Commissioners