Office of County Commissioners

Gillette, WY

July 15, 2003

The Campbell County Board of Commissioners met in regular session Tuesday, July 15, 2003. Chairman Mader called the meeting to order at 9:00 AM. Pastor Charles Small led in prayer and Chairman Mader led the Pledge of Allegiance.

Present were Alan Weakly, Chris Knapp, Roy Edwards, Marilyn Mackey, Craig G. Mader, Commissioners; Susan F. Saunders, County Clerk; Jeani Stone, County Attorney; Carol Seeger, Deputy County Attorney, and Clint Beaver, Chief of Staff.

The following consent agenda was presented:

MINUTES: Board of Commissioners Regular Meeting, July 1, 2003

CLASSIFICATION SPECIFICATIONS:

Add Community Service Supervisor - Juvenile Probation

Change Administrative Assistant I to Administrative Assistant II - Public Library

Change Senior Administrative Assistant to Financial Specialist - Public Library

Change Senior Financial Specialist to Library Manager - Public Library

HAND WARRANTS:

Campbell County Clerk Tax Account $156,596.22

Campco Federal Credit Union 11,614.31

Circuit Court of Campbell County 187.47

Texas Child Support SDU 100.00

Wyoming Child Support 1,065.79

Wyoming Employees Fed Credit Union 1,200.00

Campbell County Clerk Tax Account 13,211.17

Campco Federal Credit Union 1,150.00

Campbell County Clerk Tax Account 22.96

Children's Developmental Services of CC 200,00.00

US Bank - District Court 96.58

CCCBT 39,469.27

Circuit Court of Campbell County 140.00

Fred Pryor Seminars 78.00

Powder River Heating and Air Conditioning Inc. 8,134.58

State Board of Registration for PE & PLS 80.00

Michaels Construction Inc. 65,242.79

Norton Construction Inc. 46,660.44

The Inverness Hotel & Conference Center 1,424.00

Commissioner Mackey moved to approve the consent agenda with the exception of the three Classification Specifications for the Library. Commissioner Knapp seconded the motion.

All Voted - Aye Carried.

Commissioner Knapp moved to change the September 16^th meeting to September 15^th, due to a conflict with the WACO convention. Commissioner Weakly seconded the motion.

All Voted - Aye Carried.

Commissioner Mackey moved to table the three classification specifications for the Library pending discussion with the Library Board. Commissioner Knapp seconded the motion.

All Voted - Aye Carried.

The Commissioners went into an executive session at 9:15 AM for possible litigation and reconvened into regular session at 10:10 AM.

Commissioner Edwards moved to approve the Record of Survey for James and Eunice Wilson, as presented. Commissioner Knapp seconded the motion. Chairman Mader recused himself from the motion.

Commissioner Mackey - Aye Commissioner Knapp - Aye

Commissioner Edwards - Aye Commissioner Weakly - Aye

Carried

Commissioner Knapp moved to propose for public comment Chapter 4, Rules Governing Minimum Building Standards, as presented. Commissioner Weakly seconded the motion.

All Voted - Aye Carried.

Commissioner Mackey moved to accept the bid submitted by Baileys in the amount of $6.50 per person to provide catering service at the Employee Recognition Picnic on August 18, 2003. Commissioner Edwards seconded the motion.

All Voted - Aye Carried.

Commissioner Weakly moved to accept the bid submitted by Suzi's to provide plaques for the Employee Recognition Picnic on August 18, 2003. Commissioner Mackey seconded the motion.

All Voted - Aye Carried.

Commissioner Knapp moved to appoint Cheryl Chitwood to the Campbell County Personnel Committee for a three year term, ending July 1, 2006. Commissioner Mackey seconded the motion.

All Voted - Aye Carried.

Commissioner Weakly moved to approve the following Budget Amendments:

1. Increase Park & Rec Revenue 7711.5795 $720.00, Health Care Benefits

2. Increase General Fund Revenue 1.4585 $112,062.00, Jobs and Growth Reconciliation Act. of 2003

3. Decrease General Fund Cash Carryover 1.5999 ($81,500.00), Increase in Revenue & Lowering of Mill Levy

4. Decrease General Fund Expenditure 880.7191 ($375.00), Human Resources Capital

5. Decrease General Fund Cash Carryover 1.5999 ($375.00), Human Resources Expenditure Decrease

6. Increase General Fund Expenditure 013.6348.02 $12,000.00, Commissioners (Lake Desmet Joint Powers)

7. Decrease General Fund Expenditure 013.7539 ($12,000.00), Commissioners General County (Other Misc.)

8. Increase General Fund Expenditure 013.7531 $150,000.00, Commissioners Contingency

9. Increase General Fund Cash Carryover 1.5999 $150,000.00, Commissioners Contingency Expenditure Increase

10. Increase Public Health Cash Carryover 1.5999 $102,644.00, Public Health - Carryover

11. Increase Public Health Revenue 1.4392.1 $65,000.00, Public Health - Terrorism Grant

12. Increase Public Health Expenditure 501.7119 $56,000.00, Public Health - Terrorism Expenditure

13. Decrease Public Health Expenditure 504.7089 ($20,000.00), Public Health - Best Beginnings

14. Decrease Municipal 1% Expenditure 025.6379 ($14,846.00), Fire Department/ Cash Carryover Increase

15. Decrease General Fund Revenue 025.4192 ($14,846.00) Fire Department/ Cash Carryover Increase

Commissioner Weakly moved to adopt the Fiscal Year 2003-2004 budget, as amended. Commissioner Mackey seconded the motion.

All Voted - Aye Carried.

11.005

Details of General Fund Requirements

County Commissioners - Executive $174,792 Information Technology Services $1,375,784

County Commissioners - Administrative $304,298 Emergency Management $187,643

County Commissioners - General County $2,592,064 County Juvenile Probation $501,344

County Commissioners - Capital Outlay $3,554,659 County Courthouse Custodian $697,875

County Clerk - Administrative $1,151,410 County Children's Center $3,087,897

County Clerk - Other County Costs $387,000 County Law Library $12,000

County Clerk - Elections $97,513 County Grants $5,470,756

County Treasurer - Administrative $806,012 Payment in Lieu of Taxes $437,970

County Assessor - Administrative $729,964 1% Optional Sales Tax $10,844,631

County Sheriff - Administrative $4,819,178 Capital Facilities Tax $1,751,430

County Sheriff - Detention Center $4,431,734 Municipal 1% Sales Tax-Joint Powers Brds. $4,389,980

County Sheriff - Animal Control $149,606 E-911 Equipment Fund $194,197

County Sheriff - Court Security $487,087 Human Resources $1,114,803

County Attorney $1,862,877 ------------------

Planning & Building $521,120 Total Other County Costs $30,066,310

Public Works - Administrative $460,403

Public Works - Landfill $1,463,294

Public Works - Capital Construction $13,574,066

County Coroner $107,939

County Extension Department $276,737

County District Court $763,534 Board of County Commissioners

County Road & Bridge $4,213,374 of Campbell County, Wyoming

Other General County Costs $30,066,310

---------------

Total Appropriations $72,994,971 By:______________________________________

Chairman

Attest:____________________________________

County Clerk

***The Weed & Pest mill assessment is a separate mill and is not included in the County General Mill of 11.005

WHEREAS, the Board of County Commissioners held a public hearing on the proposed budget on July 14, 2003; and,

WHEREAS, following the public hearing certain alternatives and revisions were made in such proposed budget, all of which fully appears in the minutes of this Board.

NOW, THEREFORE, BE IT RESOLVED that pursuant to W.S. 16-4-111(a), the Fiscal Year 2003-04 Budget for Campbell County, as amended, is adopted, as attached; and the following appropriations are made:

Elected Offices

County Attorney $ 1,862,877

County Assessor $ 729,964

County Clerk $ 1,635,923

County Commissioners $ 3,059,154

County Coroner $ 107,939

County Treasurer $ 806,012

County Sheriff $ 9,887,605

Clerk of District Court $ 763,534

Departments

Building & Planning $ 521,120

Cooperative Extension Service $ 276,737

Courthouse Custodian $ 697,875

Emergency Management $ 187,643

Human Resources $ 1,114,803

Information Technology $ 1,375,784

Juvenile Probation $ 501,344

Law Library $ 12,000

Public Works $ 1,923,697

Road & Bridge $ 4,213,374

General

Capital Construction $13,574,066

Capital Outlay $ 3,554,659

E-911 Equipment Fund $ 194,197

General Purpose Sales Tax (1%) $10,001,061

Grants $ 5,470,756

Payment in Lieu of Taxes (PILT) $ 437,970

Specific Purpose Sales Tax (1/4%) $ 1,751,430

Appointed Boards

Airport Board $ 1,384,034

Children's Developmental Services $ 3,087,897

Fair Board $ 319,969

Library Board $ 2,608,565

Museum Board $ 406,700

Parks & Recreation Board $ 4,316,001

Public Health Board $ 1,671,937

Joint Powers Boards

Fire Board $ 2,448,812

Lake DeSmet Counties Coalition Board $ 12,000

Public Land Board (CAMPLEX) $ 2,023,875

Service Agencies $ 760,863

TOTAL BUDGET $83,702,177

Severability: If any provision of this resolution is held or deemed inoperative or unenforceable, the same shall not affect any other provision or directive which can be independently construed.

Commissioner Knapp moved to approve the Order Levying Property Taxes for Fiscal Year 2003-2004, as presented. Commissioner Mackey seconded the motion.

All Voted - Aye Carried.

FISCAL YEAR 2003/2004

WHEREAS, after deducting all other cash and estimated revenue, it is necessary for the balance to be raised by general taxation; and

WHEREAS, W.S. 39-13-102(g) provides that the Board of County Commissioners shall levy the requisite taxes for the year on or before the first Monday of August; and

WHEREAS, W.S. 11-5-111 provides that the Board of County Commissioners shall levy a tax for the Weed and Pest Control Fund; and

WHEREAS, W.S. 35-2-414(b) provides that the Board of County Commissioners shall levy a tax for special hospital districts; and

WHEREAS, W.S. 35-8-314(b) provides that the Board of County Commissioners shall levy a tax for special cemetery districts;

THEREFORE, IT IS HEREBY ORDERED that, pursuant to the above-cited statutory authorities, property taxes are levied to raise the following amounts for the Fiscal Year ending June 30, 2004:

Amount Mill Levy

County General Fund $22,848,060 8.505

County Health Board 891,410 0.332

County Airport Board 562,419 0.210

County Fair Board 231,494 0.087

County Library Board 2,496,823 0.930

County Museum Board 264,591 0.099

County Parks & Recreation Board 2,261,956 0.842

$29,556,753 11.005

Campbell County Weed & Pest District $ 369,356 0.137

Campbell County Hospital District $ 8,060,037 3.000

Campbell County Cemetery District $ 945,301 0.284

Severability: If any provision of this resolution is held or deemed inoperative or unenforceable, the same shall not affect any other provision or directive which can be independently construed.

Commissioner Mackey moved to approve the Budget Message for Fiscal Year 2003-2004, as presented. Commissioner Weakly seconded the motion.

All Voted - Aye Carried.

W.S. 16-4-104(d) requires that an adopted budget be accompanied by a budget message in explanation of the budget, containing an outline of the proposed financial policies for the budget year, and a description of the important features of the budgetary plan. It must also include the reasons for changes from the previous year in appropriation and revenue items and explain any major changes in financial policy.

Financial Policies

Campbell County Government shall continue to be governed by the Fiscal Policies and Procedures Manual adopted by the Board of Commissioners on March 5, 1991, as subsequently amended by the Board. These policies will be amended to reflect the transfer of several duties from the Commissioners' Office to the Clerk's Office.

The reimbursement rate for use of private vehicles for official business shall be that rate allowed by the United States Internal Revenue Service for each particular calendar year.

Important Features of the Budgetary Plan

The highest priority in this budget is to adequately fund the operating budgets of county offices, departments, and boards in order to provide the public with those services required by state law. This year's appropriation for construction of an addition to the Courthouse addresses the current and future need for space to serve the public.

Maintaining the county's infrastructure already in place is another high priority. Road projects are in the nature of re-construction, rather than expansion. Funded projects to improve existing facilities include the Rockpile Museum, the Main Library, the Detention Center, and the Extension Office.

A significant one-time liability is going to be paid in full. The Fire Board incurred firefighting costs of $594,007 last summer from the Bureau of Land Management. Seventy-nine percent (79%) of that cost, or $466,422, will be paid by Campbell County this fiscal year as its share under the Joint Powers Agreement.

In this time of plenty, significant funds are being committed to reserve accounts to provide for leaner times. One million dollars are being added to the Capital Replacement Reserve. One-half million dollars will be deposited in the Fire Board's Vehicle Replacement Account to reduce the contributions required in future years. A similar account is being established for the county's vehicle fleet, with an initial balance of $500,000.

Reasons for Changes in Appropriations

The appropriations for FY 2003-04 have increased over the last fiscal year, due to inflation and the increased demand for services by the public, consistent with the economic and demographic growth within the county. For example, five new positions have been funded for the Sheriff's Office to address various needs.

County employees will receive a 4.1% cost of living adjustment, and the county will cover a twenty-two percent (22%) increase in employee health insurance premiums. These two items will result in about $2 million in increased spending in salaries, taxes, and employee benefits for FY 2003-2004.

A reduction is found in the appropriation for the relocated Northern Wyoming Community College Campus. Construction of the new Gillette Campus is nearing completion with only $1.75 million remaining to be expended in FY 2003-04.

Reasons for Changes in Revenue

While the ad valorem tax mill levy remains stable, another increase in assessed valuation, due to increased mineral prices, will provide additional revenue to the county. Sale tax revenues are also trending upward.

Grant funds have increased, particularly with the new federally-funded Homeland Security grants. State Loan & Investment Board funding will assist with the remodeling of the Detention Center and the re-construction of Force Road.

The voter-approved Capital Facilities Sales Tax will expire in October, 2003.

Major Changes in Financial Policy

There are no major changes in financial policy at this time.

Commissioner Mackey moved to correct the Levy of Property Taxes to reflect the correct mill for Weed and Pest to be .138. Commissioner Edwards seconded the motion.

All Voted - Aye Carried.

FISCAL YEAR 2003/2004

WHEREAS, after deducting all other cash and estimated revenue, it is necessary for the balance to be raised by general taxation; and

WHEREAS, W.S. 39-13-102(g) provides that the Board of County Commissioners shall levy the requisite taxes for the year on or before the first Monday of August; and

WHEREAS, W.S. 11-5-111 provides that the Board of County Commissioners shall levy a tax for the Weed and Pest Control Fund; and

WHEREAS, W.S. 35-2-414(b) provides that the Board of County Commissioners shall levy a tax for special hospital districts; and

WHEREAS, W.S. 35-8-314(b) provides that the Board of County Commissioners shall levy a tax for special cemetery districts;

THEREFORE, IT IS HEREBY ORDERED that, pursuant to the above-cited statutory authorities, property taxes are levied to raise the following amounts for the Fiscal Year ending June 30, 2004:

Amount Mill Levy

County General Fund $22,848,060 8.505

County Health Board 891,410 0.332

County Airport Board 562,419 0.210

County Fair Board 231,494 0.087

County Library Board 2,496,823 0.930

County Museum Board 264,591 0.099

County Parks & Recreation Board 2,261,956 0.842

$29,556,753 11.005

Campbell County Weed & Pest District $ 369,356 0.138

Campbell County Hospital District $ 8,060,037 3.000

Campbell County Cemetery District $ 945,301 0.284

Severability: If any provision of this resolution is held or deemed inoperative or unenforceable, the same shall not affect any other provision or directive which can be independently construed.

Commissioner Edwards moved to table the proposed Timber Creek Road vacation. Commissioner Knapp seconded the motion.

All Voted - Aye Carried.

Commissioner Mackey moved to approve the contract with Knight Technologies, Inc. for Fire Hazard Mapping Data in the amount of $4,000.00 as presented, provided by project impact funds. Commissioner Edwards seconded the motion.

All Voted - Aye Carried.

Commissioner Weakly moved to approve the contract with Dale Jones to perform site assessments of buildings in Campbell County in order to complete a high wind event refuge area study, as presented, but not to exceed $45,000 and for mileage to be deleted from the contract and the funding to come from project impact funds. Commissioner Knapp seconded the motion.

All Voted - Aye Carried.

There being no further business to come before the Board of Commissioners the meeting was adjourned at 12:10 P.M.. The next regular scheduled meeting of the Board of Commissioners will be Tuesday, August 5, 2003 at 9:00 A.M. in the chambers of the courthouse.

______________________________ ______________________________

Susan F. Saunders, Clerk Craig G. Mader, Chairman

Board of County Commissioners Board of County Commissioners